Space planning for Event , meeting, conference, class room, dance floor, auditorium etc in India

Event planners plan many meetings, galas, and conferences. They have to plan for sitting capacity. Attendees don’t enjoy events that are overcrowded and difficult to navigate, so calculating event capacity is a critical step in planning. Thumb rule –

Sr. Event type Space required (per person /Sqft) Remarks 1 Standing crowd 6’ Ex- A hall of 20’x30’ can accommodate 100 persons 2 Mixed seated and standing crowd 8’ 3 Reception style seating with a dance floor 9’ 4 Classroom-style seating 15-16’ 5 Auditorium-style seating 6-8’ 6 Conference table 30’ 7 Theater or auditorium style seating 6-8’ 8 Dinner seating at rectangular tables 9-10’ 9 Dinner seating at round tables 11-12' 10 Dance floor 5’ 11 DJ booth 200’ 12 CEO table for 8 guest 100’ 13 Bar 100’ Other: Space required for a corporate presentation. It is required to provide slide and video presentation. The entire room won’t be packed wall-to-wall with chairs. It is advisable to visit the site and collect actual dimension and then plan. Typically seat back to seat back, 40 inches of space required. This provides attendees little space to move/pass each other. Distance between screen and farthest viewer = screen size/4. The above is just for guideline. Please consult any architecture or verify physically.